Position descriptions

Interested in making a difference in your workplace? Serve on the AFSCME Local 3580 Executive Board! 

President

  • chief officer in the local;
  • spokesperson of the local union leadership, representative for the union at meetings with management, stakeholders  and community;
  • chair for all meetings of the local union and of the executive board;
  • oversee all committees except nomination and election committees;
  • countersign all checks drawn against the funds of the local;
  • appoint all standing committees and all special committees of the local, subject to the approval of the executive board; and
  • report to the membership regarding the progress and standing of the local and regarding the presidentʼs official acts.

Vice president

  • assist the president in the work of the president’s office;
  • in the absence of the president or in their inability to serve, preside at all meetings and perform all duties otherwise performed by the president; and
  • upon approval by the local executive board, be authorized to act as co-signer of checks drawn on the local funds in place of either the president or the secretary-treasurer.

Chief steward

  • serves as the Chief steward of the local;
  • attend steward training and act as a shop steward;
  • demonstrate thorough knowledge of collective bargaining agreements and other documents relevant to the work;
  • assign shop stewards to handle grievances and investigatory meetings and maintain close contact with shop stewards by advising, reviewing documents and assisting in research and interviews.
  • track grievances and maintain records on their status.
  • recruit members to serve as shop stewards and advance shop steward training by coordinating learning opportunities on grievance handling and contract knowledge, support steward mentoring by arranging new shop stewards to work with those more experienced; and
  • coordinate the Steward Committee as appointed by the president.

Recording secretary

  • keep a record of proceedings of all membership meetings and all executive board meetings;
  • carry on the official correspondence of the local, except as the executive board may direct otherwise;
  • maintain bulletin boards with updated union news, training and meetings;
  • maintain the local’s website with updated union news, training, meetings, activities and member accounts; and
  • perform such other duties as the executive board may require.

Secretary-treasurer

  • receive and receipt for all monies of the local union;
  • deposit all money so received in the name of the local union in a bank or banks selected by the executive board, and money so deposited shall be withdrawn only by check signed by the president and the secretary-treasurer;
  • prepare and sign checks for such purposes as are required by the constitution or are authorized by the membership or the executive board;
  • monitor the monthly membership report submitted to Council 75 and act as intermediary to dispute between Metro and the local;
  • keep an accurate record of receipts and disbursements and shall, once each month submit to the membership a monthly operating statement of the financial transactions of the local for the previous month;
  • act as custodian of all properties of the local union;
  • give a surety bond for an amount to be fixed by the executive board of the local union, at the expense of the local union and through the International Union; and
  • see that any financial reports required by the International Union Constitution to be submitted to the International Union are submitted in accordance with the International Union Constitution. 

Site representatives

Oregon Zoo, WPES Facilities, OCC/Expo/Portland'5, MRC, Variable hour employees
The five executive board members representing worksite, facilities or venues shall:

  • communicate with members within the assigned geographical limitation on a regular basis;
  • report issues, concerns and feedback from members to the executive board;
  • volunteer and participate in activities; and
  • attend steward training.

Trustees

Three positions, at-large
The trustees shall make or cause to be made at least semi-annually an audit of the finances of the local, including the finances concerning any health and welfare, pension, insurance or other benefit programs covering members of such local, and shall report to the membership on the results of such audit.